Protecting Company Data While Working Remotely

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Written By Emily Collier

Emily Collier is a seasoned writer and technology enthusiast with a strong focus on data security. Her passion lies in exploring the implications and strategies for managing data security posture in the context of remote work.

In today’s digital age, remote work has become an unstoppable trend. More companies are embracing remote work policies to increase productivity, reduce overhead costs, and access a worldwide talent pool. However, working remotely exposes businesses to various cybersecurity risks. Data breaches are becoming more commonplace, and cybercriminals are taking advantage of the new opportunities presented by working from home.

Ensuring Data Security: Technology Solutions

Many employees work while connected to public Wi-Fi hotspots or on unsecured home networks. As a result, businesses must consider a range of technology solutions to keep their data secure. Here are some security measures businesses can employ to protect their data and minimize cyber threats when working remotely:

  • VPN – A VPN is a virtual private network that allows remote employees to access a company’s internal network securely. A VPN encrypts data passing between remote employees and the company’s server, making it secure and private.
  • Encrypted Connections – All communication between company computers and remote employees must use encrypted connections. For example, Transport Layer Security (TLS) is an encryption protocol used widely for web traffic.
  • Two-Factor Authentication – Businesses should use two-factor authentication, where passwords alone aren’t enough to access sensitive data. This security measure adds an extra layer of protection by requiring users to use a physical token (like a USB) to verify their identity.
  • Endpoint Security Solution – Endpoint protection tools like antivirus software, anti-malware, personal firewalls, and content filters, helps secure company resources (like software) on remote employee devices.
  • Password Managers – Password managers are tools that keep track of login credentials. They also generate complex, unique passwords for each account.
  • Encrypted SSD and USB – Encrypted Solid State Drives (SSD) and USB storage devices protect personal data and company information, respectively. Only users with access can read the content stored on encrypted drives.

Technical support from the IT team can also ensure that all remote workers’ devices are protected with all necessary software and hardware security keys at all times. With these technical solutions in place, businesses can maintain their data security posture during remote work.##Remote Work Policy and Infrastructure

Remote work presents different security challenges compared to office-based work. As a result, businesses need to revisit and update their cybersecurity policy and infrastructure to ensure data security for remote workers. A comprehensive remote-work-policy must be developed, which outlines the company’s expectations and guidelines. Below are some critical areas that should be covered in the remote work policy:

  • Access Restriction – Remote workers must have limited access. Each employee should have access only to the data they need based on their job function and role.
  • Employee Training – Employees need to be educated on data protection policies, the risks of cyberattacks, and how to avoid them. This training should also cover how to handle personal and sensitive data appropriately.
  • GDPR Compliance – If you’re doing business within the European Union, GDPR compliance requires that you provide a high level of security when processing or storing personal data.
  • System Audit – Companies should audit their systems regularly to detect and fix vulnerabilities.
  • Security Update – Regularly updating the software on devices and servers to stay current with the latest security development.

In addition to the policy, businesses should also invest in infrastructure to ensure data security for remote workers. An onboarding program should be designed to inform employees of the company’s IT policy and how to use the necessary tools correctly. The program should also emphasize the importance of using a secure browser, encrypted messaging apps, and not sharing confidential information over video conferencing tools.

Deploying an endpoint security solution can help protect against external threats and potential data theft. Firewalls, spam filters, and content filters can also be used to protect the company’s network security.

Another essential component of a remote work policy is ensuring that the remote access infrastructure is secure to minimize the risk of data breaches. A BYOD (Bring Your Device) policy can help employees work remotely with minimal security measures. Hardware security keys help protect against Bluetooth vulnerabilities, secure laptops, and ensure that data on the device can only be accessed locally.

Importance of Employee Training

Investing in technology solutions is essential, but it’s equally important to focus on employee education to mitigate human error that may lead to a data breach. It’s critical to train employees on cybersecurity best practices and how to use security tools correctly. Employee training should include:

  • Remote Work Policy – Educate employees on remote work policy, including security protocols, company expectations, and remote access infrastructure.
  • Data Encryption – Educate employees on the importance of encrypting personal and sensitive information both in transit and at rest.
  • VPN Usage – Ensure that employees understand the importance of a VPN and how to use it correctly.
  • Limiting Employee Access – Limiting employees’ access helps prevent data breaches and ensures the privacy of confidential information.
  • Cybersecurity Policy – It’s essential to keep cybersecurity policy up to date and educate employees on changes regularly.
  • Data Theft – Train employees to recognize suspicious emails and potential phishing attacks, which could lead to data theft.
  • Human Error – Educate employees on how to avoid human error security breaches. For instance, they should be trained not to click on suspicious links, download unauthorized apps or software, and leave laptops unlocked in public places.

Employee training is a potent weapon in the fight against data breaches. A data security-centric corporate culture can go a long way in preventing security breaches.

Expert Advice on Data Loss Prevention

Remote workers are at high risk of data theft, and cybersecurity experts are always looking for ways to mitigate this risk. Remote workers can use secure solutions to keep their data safe while working from home. For example, they can use VPNs, encrypted SSDs, and USB storage devices to protect sensitive information.

Security expert Tomasz Surdyk talks about the risks associated with remote work. He emphasizes the vital need for companies to institute data loss prevention measures. Companies need to look at the tools and technologies they’re using and analyze the potential risk they pose to personal data. With the help of machine identity management, companies can manage and control machine access more effectively.


Ensuring data security while working remotely is essential for businesses that want to protect sensitive company information. A combination of technology solutions and an updated remote-work-policy can help reduce security risks. Employee education and the use of secure tools and devices also play a crucial role in ensuring data security. With these systems in place, businesses can continue to thrive during these challenging times.